About

Privacy Policy

Last Updated: June 4, 2026

American Association of Occupational Health Nurses (“AAOHN” “us,” “our,” or "we") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit www.aaohn.org, use AAOHN’s websites, membership portals, online communities, conference registration platforms, educational programs, mobile applications, event platforms, email communications, text communications, telephone communications, and other online or offline services that link to or reference this Privacy Policy (collectively, the “Services”).

Unless the context indicates otherwise, the terms “you” and “your” refer to you individually and, if applicable, any entity on whose behalf you are accessing our website (the “Website”).

This Privacy Policy applies to personal information we collect directly from you, automatically through your use of the Services, from AAOHN members and business partners, and from third-party service providers that support our membership, education, conference, certification/accreditation, communications, and operational activities.

By using the Services, you acknowledge that you have read and understand this Privacy Policy. If you do not agree with this Privacy Policy, you should not use the Services.

For questions about this Privacy Policy or our privacy practices, you may contact us at:

American Association of Occupational Health Nurses

Email: info@aaohn.org

1. Personal Information We Collect 

We may collect the following categories of personal information, depending on how you interact with AAOHN and the Services.

A. Information You Provide to Us

We may collect personal information that you voluntarily provide, including:

  • Name;
  • Email address;
  • Telephone number;
  • Mailing address, billing address, and business address;
  • Employer, professional title, credentials, licensure information, professional specialty, and occupational health nursing role;
  • AAOHN membership information, membership category, chapter or affiliate information, account username, password, and profile information;
  • Payment and transaction information, including purchase history, membership dues, event registration payments, product purchases, and billing contact information;
  • Conference, event, webinar, continuing education, and program registration information;
  • Education, certification, accreditation, continuing education, and credentialing-related information;
  • Survey responses, evaluations, comments, feedback, and other information you submit to AAOHN;
  • Volunteer, committee, leadership, award, speaker, author, exhibitor, sponsor, advertiser, or partner information;
  • Photographs, videos, biographies, presentation materials, and other content you provide for events, publications, directories, online communities, or AAOHN programs;
  • Communications with AAOHN, including emails, forms, telephone inquiries, support requests, and other messages; and
  • Any other information you choose to provide to us.

We may also collect information about companies, institutions, or other organizations with which you are associated, including corporate membership contacts, sponsor contacts, exhibitor contacts, advertiser contacts, and other business contact information.  

B. Information Collected Automatically
 

When you use the Services, we and our service providers may automatically collect information such as:

  • IP address;
  • Device identifiers;
  • Browser type and version;
  • Operating system;
  • Referring website or source;
  • Pages viewed;
  • Date and time of visits;
  • Time spent on pages;
  • Links clicked;
  • Search terms;
  • Event logs;
  • Email engagement information, such as whether an email was opened or a link was clicked;
  • General location information derived from IP address; and
  • Other information about your interactions with the Services.

We may collect this information through cookies, pixels, web beacons, tags, log files, analytics tools, and similar technologies.

C. Information from Third Parties

We may receive personal information from third parties, including:

  • Membership management platforms;
  • Conference and event registration platforms;
  • Continuing education and learning management providers;
  • Payment processors;
  • Exhibitors, sponsors, advertisers, and affiliated partners;
  • Other AAOHN members, chapters, committees, volunteers, or representatives;
  • Publicly available sources, such as professional directories, public websites, and social media platforms;
  • Service providers that help us update, verify, or supplement information; and
  • Other third parties where permitted by law.
     

2. How We Use Personal Information 

We may use personal information for the following purposes:

  • To provide, operate, maintain, and improve the Services;
  • To process and manage membership applications, renewals, benefits, directories, communities, and member accounts;
  • To register you for conferences, webinars, events, educational programs, continuing education offerings, certification/accreditation activities, and other AAOHN programs;
  • To track attendance, participation, engagement, and continuing education credit eligibility;
  • To process payments, issue invoices, fulfill orders, and maintain transaction records;
  • To communicate with you about AAOHN membership, events, programs, publications, opportunities, services, products, and updates;
  • To respond to inquiries, requests, feedback, and support needs;
  • To provide member communities, forums, discussion boards, directories, collaboration tools, and networking opportunities;
  • To administer surveys, evaluations, polls, research, and quality improvement initiatives;
  • To manage volunteer, committee, leadership, award, speaker, author, sponsor, exhibitor, advertiser, and partner activities;
  • To personalize and improve your experience with the Services;
  • To analyze use of the Services, measure engagement, assess campaign performance, improve content, and develop new programs or services;
  • To send marketing and promotional communications where permitted by law;
  • To detect, prevent, investigate, or address fraud, security incidents, misuse, unlawful activity, or violations of AAOHN policies or terms;
  • To protect the rights, safety, property, and operations of AAOHN, our members, users, personnel, partners, and others;
  • To comply with legal, regulatory, tax, accounting, reporting, and contractual obligations;
  • To establish, exercise, or defend legal claims; and
  • For any other purpose disclosed at the time of collection or with your consent.
     

3. How We Disclose Personal Information 

We may disclose personal information to the following categories of recipients:

A. Service Providers and Vendors

We may disclose personal information to service providers, vendors, contractors, and other third parties that perform services for us or on our behalf, including:

  • Website hosting providers;
  • Data hosting providers;
  • Membership management platforms;
  • Conference and event registration providers;
  • Mobile application and event platform providers;
  • Learning management and continuing education providers;
  • Payment processors;
  • Email, marketing, and communications providers;
  • Survey and evaluation providers;
  • Analytics providers;
  • Customer service and administrative support providers;
  • IT, cybersecurity, and fraud prevention providers;
  • Accounting, legal, tax, and professional advisors; and
  • Other operational service providers.

These service providers may process personal information as needed to provide services to AAOHN and are expected to protect personal information consistent with their contractual obligations and applicable law.

B. Members, Directories, Forums, and Online Communities

If you are an AAOHN member or participate in AAOHN programs, we may make certain information available to other AAOHN members, participants, or users through membership directories, online communities, discussion forums, collaboration portals, event attendee lists, committee rosters, speaker listings, volunteer opportunities, or similar features.

This information may include your name, professional title, employer, business contact information, chapter or affiliate information, profile information, photograph, biography, event attendance, or other information you choose to make available.

Please use caution when posting or sharing information in member directories, forums, message boards, online communities, or event platforms. Information you disclose in these areas may be visible to other users or participants. AAOHN is not responsible for the independent actions of other users who receive or view information through these features.

C. Conferences, Events, Sponsors, Exhibitors, and Affiliated Partners

If you register for or participate in AAOHN conferences, webinars, events, educational programs, or similar offerings, we may disclose relevant registration, attendance, badge, contact, or engagement information to event organizers, venues, exhibitors, sponsors, advertisers, speakers, continuing education partners, mobile application providers, or other affiliated partners.

For example, if you allow your badge to be scanned by an exhibitor or sponsor, attend a sponsored session, participate in an exhibitor activity, or otherwise choose to interact with an event partner, we may share your information with that partner. Those partners may use your information in accordance with their own privacy policies and legal obligations.

Where required by law, we will provide appropriate notice or choice before sharing personal information with third parties for their own marketing purposes.

D. Legal, Safety, and Compliance Purposes

We may disclose personal information when we believe disclosure is necessary or appropriate to:

  • Comply with applicable law, regulation, subpoena, court order, legal process, or governmental request;
  • Cooperate with law enforcement or regulatory authorities;
  • Enforce AAOHN policies, agreements, terms, and rights;
  • Protect the rights, privacy, safety, property, and security of AAOHN, our members, users, personnel, partners, and others;
  • Detect, prevent, investigate, or respond to fraud, security incidents, misuse, unlawful activity, or technical issues;
  • Establish, exercise, or defend legal claims; or
  • Assist with internal or external investigations, audits, compliance, and risk management.

E. Business Transactions

We may disclose or transfer personal information in connection with a merger, acquisition, reorganization, financing, sale of assets, joint venture, assignment, transfer, or similar transaction involving all or part of AAOHN’s operations or assets.

4. Cookies, Analytics, and Tracking Technologies 

We may use cookies, web beacons, pixel tags and other tracking technologies (collectively “Cookies”) on our Website to collect information about you, your device, and the web browser you use to access our Website.

A cookie is a small text file that our Website saves onto your computer or device when you use the Website that provides us certain information about your activities. Cookies allow the Website to remember your actions and preferences and recognize you or your browser. Web beacons / pixel tags are small graphics on a webpage that monitor your activity when viewing a webpage.

We use Cookies to:

  • tailor our interactions with you;
  • help with our marketing efforts;
  • provide us with valuable data and statistics about the usage and effectiveness of our Website;
  • to help us improve our Website; and
  • help us improve our Services.

The Cookies on our Website may collect information such as:

  • the IP addresses assigned to the computers and other devices you use;
  • your internet service provider;
  • the device ID number;
  • approximate geographic location;
  • the pages visited or clicked on;
  • the date and time you visited the Website, and the amount of time spent on the Website;
  • your operating system, browser type, search requests, and other similar information;
  • the websites you access before and after visiting the Website, and
  • data related to how and when you use the Website.

Managing Cookies. Most browsers automatically accept cookies. You can disable this function by changing your browser settings, but disabling cookies may impact your use and enjoyment of the Website. Not all features or functions of the Website may work properly if you disable Cookies. You cannot disable all Cookies, such as Cookies that are essential to the functioning of the Website.

Do Not Track. We do not currently employ a process for automatically responding to “Do Not Track” (DNT) signals sent by web browsers, mobile devices, or other mechanisms. Per industry standards, third parties may be able to collect information, including personal information, about your online activities over time and across different websites or online services when you use the Website.

Global Privacy Control. You can use the Global Privacy Control (“GPC”) through a supported browser to signal certain of your opt-out preferences. You may opt-out of the processing of your personal information for purposes of targeted advertising or certain sales of your personal information by broadcasting the Global Privacy Control Signal through a supported browser. If you use the GPC, we will process your request for your browser, but it will not apply outside of that browser to your device. You will need to use the GPC for each browser you use to access the website If you clear your cookies in your browser after using the GPC, you will need to use the GPC again for us to process your opt out for that browser.

Google Analytics.  We use Google Analytics to collect and process information about your use of the Site. Google sets cookies on your browser or device, and then your web browser will automatically send information to Google. Google uses this information to provide us with reports that we use to better understand and measure how users interact with our Site.

To learn more about how Google uses data, visit Google’s Privacy Policy and Google’s page on “How Google uses data when you use our partners’ sites or apps.” You may download the Google Analytics Opt-out Browser Add-on for each web browser you use, but this does not prevent the use of other analytics tools. To learn more about Google Analytics cookies, visit Google Analytics Cookie Usage on Websites.

We may also collect information that does not identify you personally. For example, we may combine information about multiple visitors to understand general Website usage patterns. This aggregated information cannot be linked directly to you.

We may combine information from Cookies with personal information, including data obtained from other sources.

5. Targeted Advertising, Sale, Sharing, and Communication Preferences 

AAOHN does not sell personal information for money. However, some U.S. state privacy laws define “sale,” “sharing,” “targeted advertising,” or similar terms broadly to include certain disclosures of personal information to advertising, analytics, or marketing technology providers.

Depending on the tools used on the Services, we may disclose identifiers, internet or other electronic network activity information, and commercial or engagement information to analytics, advertising, marketing, or social media partners in a way that may be considered a “sale,” “sharing,” or use for “targeted advertising” under certain state privacy laws.

Where required by applicable law, you may opt out of the sale or sharing of your personal information or the use of your personal information for targeted advertising by using the privacy controls provided on the Services, adjusting your cookie preferences, or contacting us at info@aaohn.org as described below.

    1. Accessing or Updating Your Information. You may request access to, review, or update the personal information we maintain about you by contacting us using the information provided in the “Your Privacy Rights” section below.
    1. Email Communications.  When you register through our Collection Places, you may have the option to subscribe to receive information about our Services. Each commercial email we send includes instructions on how to unsubscribe from future marketing messages.

Please allow up to 10 business days for us to process your unsubscribe request. In some cases, we may have already shared your information with authorized third parties before your preferences were updated, and you may briefly continue to receive emails during that time.

Please note that we may still send transactional or relationship emails, such as messages related to your membership, purchases, or event registrations, even if you opt out of marketing emails.

    1. Text Messages. We, or a third party acting on our behalf, may send text messages that you have consented to receive.

You can opt out of receiving text messages at any time by replying “STOP.” After you send “STOP,” we may send one additional message to confirm that you have been unsubscribed.

You will no longer receive text messages from that number or short code, although you may continue to receive messages if you are subscribed to other text programs.

Even if you opt out of promotional communications, we may still send administrative or service-related messages related to your use of our Services.

6. Public Forums 

Our Website may offer public forums such as message boards, chat rooms, or other interactive areas. We may also link to third-party websites that offer similar public spaces. Please remember that any information you choose to share in these areas may become publicly available. You should use caution when deciding what information to post or disclose. We reserve the right to remove any posts or content from these areas at our sole discretion. You should not post sensitive, confidential, proprietary, or personal information that you do not want others to access. AAOHN is not responsible for the use or misuse of information that you choose to disclose in public or semi-public areas of the Services.

7. Automated Decision Making 

AAOHN does not make decisions that produce legal or similarly significant effects about you based solely on automated processing without meaningful human review. If this changes, we will update this Privacy Policy and describe the logic involved and your available rights where required by law.

8. Links to Other Websites

Our Website and email messages may contain links to third-party websites. These websites may have privacy policies that differ from ours. A link to a third-party website does not mean that we endorse that site or its services. If you choose to visit a third-party website, any information you provide there will be governed by that website’s privacy policy—not this Privacy Policy. AAOHN is not responsible for the privacy practices or content of third-party websites.

9. Data Retention and Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. AAOHN and our Service Providers use physical, electronic, and administrative safeguards designed to help protect personal information from unauthorized access, disclosure, or misuse.

However, no method of transmitting or storing information over the Internet is completely secure. For this reason, we cannot guarantee that your personal information, online activity, or communications will always remain secure. You should use care when sharing personal information and when protecting any username or password.

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected. When the information is no longer needed for those purposes, we will take reasonable steps to securely delete or destroy it from our systems. We will also make reasonable efforts to ensure that our Service Providers delete or destroy personal information they maintain on our behalf. In some circumstances, we may retain personal information for longer periods if required to comply with applicable laws, regulations, legal obligations, or court orders. 

In determining how long to retain personal information, we consider factors such as the nature of the information, the purposes for which it was collected, legal obligations, and operational requirements.

If we become aware of a security incident involving your personal information, we will investigate the matter and take appropriate steps in accordance with applicable laws.
 

10. Children’s Privacy 

The Services are not directed to children under the age of 18, and we do not knowingly collect personal information from children. If we become aware that a child has provided personal information without parental consent, we will take steps to delete that information from our records. If you believe that a child may have provided personal information to us, please contact us at info@aaohn.org.

11. U.S. Privacy Rights

Depending on where you live and the laws that apply, you may have certain statutory data protection rights regarding your personal information. These rights may be subject to exceptions and limitations under applicable law.

You may have the right to:

  • be informed of what personal data we hold about you and request access to and/or a copy of it;
  • request that we correct personal information that is inaccurate or incomplete;
  • request that personal information be removed from our systems (deleted), subject to certain exceptions;
  • request a portable copy of certain personal information;
  • opt out of certain processing of your personal information, including (where applicable) targeted advertising, and the sale or sharing of personal information (as those terms may be defined by applicable law);
  • object to or request restriction of certain processing (particularly for EU/EEA users);
  • withdraw your consent at any time where we process personal information based on your consent (this will not affect the lawfulness of processing before you withdrew consent);
  • not be discriminated against for exercising your rights (where applicable); and
  • appeal a decision we make about your request (where applicable under U.S. state law).

Sale/Sharing for targeted advertising: AAOHN does not sell personal information. AAOHN does not share personal information for cross-context behavioral advertising (also called targeted advertising) as those terms may be defined under certain U.S. state privacy laws.

Sensitive personal information: AAOHN uses sensitive personal information only for purposes such as providing services, credentialing, security, fraud prevention, and compliance with law, as described above, and not to infer characteristics about you for targeted advertising.

Non-discrimination: AAOHN will not discriminate against you for exercising your privacy rights.

  • Authorized agents (where applicable). In some U.S. states, you may designate an authorized agent to submit a request on your behalf. If you use an authorized agent, we may ask for proof that the agent is authorized, and we may also require you to verify your identity directly with us.
  • Appeals (where applicable). If we deny your request, you may have the right to appeal our decision. To appeal, please email info@aaohn.org with the subject line “Privacy Request Appeal” and include your original request and our response. We will review and respond within the time required by applicable law.

EU/EEA. If you are in the EU/EEA, you also have the right to lodge a complaint with your local data protection supervisory authority. (Your choices regarding cookies and similar technologies, including Global Privacy Control (GPC), are described above).

Exercising your privacy rights. If you wish to exercise any of these rights, please contact us by emailing us at info@aaohn.org. You may also contact us by writing to this address: AAOHN, 330 N. Wabash Ave., Suite 2000, Chicago, IL 60611. We may need to verify your identity before processing certain requests. We will respond within the time required by applicable law.

12. Data Storage and Transfers

AAOHN is based in the United States, and we and our Service Providers may process and store personal information in the United States and other countries where we or our vendors operate. These locations may have data protection laws that differ from the laws in your country of residence. Where required by applicable law, we use appropriate safeguards for cross-border transfers (for example, contractual protections) to help protect personal information.

13. Enforcement

AAOHN uses a self-assessment process to help ensure compliance with this Privacy Policy. We periodically review this policy to confirm that it remains accurate, complete, clearly presented, and consistent with applicable laws. If you have any questions or concerns about how personal information is collected, used, or shared, we encourage you to contact us using the information provided below. We will review and attempt to resolve any complaints or concerns in accordance with this Privacy Policy.

14. Changes

We may update this Privacy Policy from time to time. When we make changes, we will revise the “Last updated” date at the top of this page. If we make material changes, we will provide additional notice as required by applicable law (for example, by posting a notice on our website).

15. Contact

AAOHN is committed to protecting your personal information. If you have questions or comments about this Privacy Policy or our privacy practices, please contact us at info@aaohn.org. 

You can also contact us by writing to this address: 
AAOHN
330 N. Wabash Ave., Suite 2000
Chicago, IL 60611